Facility services resources for defense and aerospace buyers
Tools to qualify a supplier, price a scope, and defend a budget
Seven working tools and a reading list for sourcing, facilities, and supplier quality teams at defense and aerospace sites. Open, free, and built from the questions buyers ask us most.
These facility services resources answer the two questions a defense or aerospace buyer faces most often: can this supplier work our site, and what should this scope cost? First, four tools help you qualify and compare providers. Then, three help you price a scope and build the case for a budget or a rebid. Moreover, each one works from your own numbers and your own requirements, not ours.
You already know the pressure. Production is growing, new space keeps opening, and the facility budget has to stretch further. Meanwhile, every new vendor means another supplier file, another security review, and another set of escorts. So, the resources below help you make those calls faster and defend them with evidence.
Facility services resources to qualify a supplier
For example, use these when you need to add a supplier, compare bidders, or answer a security office’s questions about who will work in your building.
Capability Statement
The one page your supplier file needs: CAGE and UEI, NAICS codes, core competencies, and proof points, with a PDF download. As a result, you can open a supplier record without a sales call.
Qualify a Facility Services Supplier
In short, twenty questions on security, people, records, and commercial terms that separate a provider who can work a cleared site from one who says it can, with the evidence to ask for.
Self-Performed IFM vs Broker IFM
First, the two delivery models compared on ten points, from who is on the floor and who owns a failure to escorts, records, cost, and exit.
Secure Facility Services Glossary
Similarly, forty terms a sourcing team meets on a cleared site, from closed area to wage determination, in plain English.
Facility services resources to price a scope
Likewise, use these when a budget review, a rebid, or a consolidation decision needs numbers that hold up in front of finance.
Escort Cost Calculator
First, it totals what escort hours cost your site today from your own numbers. Then, it shows what a cleared crew would remove.
The Scope Baseline
In other words, Zero-Based Scoping for facility contracts: every task classified, costed, and ready for a rebid.
O&M Commercial Models
Finally, unit rate, cost pass-through, G-Max, gain-sharing, fee at risk, and fixed price compared on data, risk, and cost.
Reading list for secure facility buyers
For background before a rebid or a supplier review, these articles cover the issues that come up most. In addition, new articles appear on the Insights page each month.
- The hidden cost of escort-dependent maintenance
- Why fragmented facility vendors increase risk
- Self-performed vs subcontracted facility services
- CMMC Phase 2: what it means for your facility vendors
- SCIF maintenance without risking accreditation
- Audit-ready facility services
- Lean facility management in secure environments
- Integrated operations and maintenance
Questions about these facility services resources
Where should a sourcing team start with these facility services resources?
Start with the question you have to answer this quarter. If you need to add or vet a supplier, begin with the capability statement and the supplier qualification questions. If you need to defend a budget or plan a rebid, begin with the escort cost calculator and the Scope Baseline. Also, each tool works on its own, and none of them asks for contact details.
Are these facility services resources free to use?
Yes. Every page here is open, and the escort cost calculator runs in your browser on your own numbers. The one thing that needs your documents is a Scope Baseline for your site, which IH Services builds at no cost under NDA. Either way, the result is yours to keep whatever you decide.
How do I confirm a facility services supplier’s registration?
Check the supplier’s entity record on SAM.gov using its UEI or CAGE code, and confirm the NAICS codes match the work. For reference, IH Services holds CAGE 1JXW7 and UEI EGR9H17YE9H3. Then, ask for the evidence behind each claim: safety rates, the security program, and references for the type of site you run.
Before you shortlist anyone, check the supplier’s entity record on SAM.gov.
Want the numbers for your own site?
To begin, send the current scope, the vendor list, and twelve months of invoices under NDA. IH Services returns a Scope Baseline you keep whatever you decide.